I’ve organized and chaired i.e. emceed several hundred meetings for non-profit organizations. Some suggestions that come to mind are as follows:
- Have a clear understanding of the purpose of the meeting. Be aware of hidden agendas.
- Be clear as to your time parameters. Start on time and end on time!
- If you have speakers i.e. presenters, interview them in advance and get correct pronunciations of their name and a short introduction as to what they will be speaking about.
- Always have a backup plan should something go wrong. It does happen!
- Be aware of the emergency exit procedures for the particular facility. The audience will look to you for direction and leadership.
- Have a clear understanding of who the leader for the organization is. It can be rather embarrassing to see competing leaders challenge each other at a public meeting.
- Ensure that your sound equipment is functional before your event starts.
- If there are handouts required for the information session, arrange to have someone distribute them on your behalf.
- Test out any computer and data projectors that are supplied. Insist that any data that will be shown on the screen has been submitted to you in advance of the event. Always have a backup copy available.
- Possibly the most important … have fun! If you have fun, your audience will as well.
These suggestions and many more are available in my inexpensive, downloadable e-book, E=Emcee Squared: Tips & Techniques to Becoming a Dynamic Master of Ceremonies.
Readers of this publication will learn:
- How to take charge of any event.
- How to organize yourself so that everyone will know that you are in charge!
- How to think logistically, from several different perspectives.
- How to create agendas that work.
- Stage management techniques.
- How to present awards & give recognition.
- How to keep the featured speaker organized.
- About different emceeing opportunities.
- How to get paid for what you do.