Okanagan Panorama

How can I speak concisely? When do I need to explain?

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As originally answered on Quora.com ... 

There are at least two types of speaking to give consideration: prepared speaking & impromptu.

While creating a ‘prepared’ speech, you have to keep in mind the audience that you will be speaking to. What will their level of comprehension be? While the simple formula of K.I.S.S. (Keep It Simple Sasquatch) might be appropriate in many situations, it wouldn’t be if you were speaking to an audience of educated people. Educated in the sense that they are knowledgeable about your topic. They, would likely be offended.

Mr. Google defines concise as being an adjective: ‘giving a lot of information clearly and in a few words; brief but comprehensive.’ The more educated audience would likely expect a concise presentation.

Continuing with the prepared speech, creating, with the above point in mind, you need to craft the content of your presentation so that it meets the needs of your audience. If you are writing out your speech notes, you need to always keep in mind ‘is this too wordy?’, “Is there a better way that I can say this?” Rehearsing and delivering practice runs to an audience unrelated to the target audience can be helpful in receiving feedback as to whether you are concise, too concise, or not enough. Getting feedback from a knowledgeable audience is likely the only true way you will ever know. You would then adjust if for future presentations.

As for impromptu speaking situations and speaking concisely, likely having a broad understanding of your topic and related ones, would be helpful. When speaking impromptu, it can be helpful to use a strategy to quickly organize your thoughts. Here is an answer I have written that might help here:  How do I improve my extemporaneous speaking skills besides just practicing?

You may find that your audience is not following you, or perhaps an individual will ask you an in depth question i.e. to provide further explanation of a point. You have several choices at this point, each with possible consequences. Ignoring the question or avoiding the question may upset the person who asked the question and upset other members of the audience. Often, if one audience member is wondering abut something, others are as well.

A second response is to answer the question. You have to be prepared that will take time away from your main presentation. If you have allowed for some ‘wiggle room’ as I like to call it, i.e. extra time in your presentation, you should be okay. You need to be aware that questions may have ulterior purposes and take you away from your presentation and your message.

A third method is to acknowledge the question, with the intent to answer it later, at a time of your choosing. You can suggest that you will discuss it in a Q&A (question & Answer) session or perhaps invite the questioner to speak to you after your presentation.

If you are getting a lot of questions related to your content, this may very well be the feedback you are looking for as to whether you are concise enough or too much.

Thanks for your question. I hope I have been concise in my answer.

Rae Stonehouse

Author Bio:

Rae A. Stonehouse is a Canadian born author & speaker. His professional career as a Registered Nurse working predominantly in psychiatry/mental health, has spanned four decades.

Rae has embraced the principal of CANI (Constant and Never-ending Improvement) as promoted by thought leaders such as Tony Robbins and brings that philosophy to each of his publications and presentations.

Rae has dedicated the latter segment of his journey through life to overcoming his personal inhibitions. As a 27+ year member of Toastmasters International he has systematically built his self-confidence and communicating ability. He is passionate about sharing his lessons with his readers and listeners. His publications thus far are of the personal/professional self-help, self-improvement genre and systematically offer valuable sage advice on a specific topic.

His writing style can be described as being conversational. As an author Rae strives to have a one-to-one conversation with each of his readers, very much like having your own personal self-development coach. Rae is known for having a wry sense of humour that features in his publications.

 

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Power Networking for Shy PeoplePower Networking for Shy People: How to Network Like a Pro

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PROtect Yourself Now!PROtect Yourself Now! Violence Prevention for Healthcare Workers

The Savvy Emcee: How to be a Dynamic Master of Ceremonies.

Power of Promotion: On-line Marketing for Toastmasters Club Growth

You're Hired! Job Search Strategies That Work: Available as an easily downloadable e-book or as an on-line e-course.

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Working With Words: Adding Life to Your Oral Presentations

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The above document may be freely copied and distributed as long as the author’s name and contact info remain attached.

 

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